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Global Variables

Overview​

By creating global variables, variable values can be read and updated in different applications and workflows, thus enabling the sharing and transfer of data between different applications and workflows within an organization.

There are two types of global variables, organization variables and application variables. The difference lies in:

  • Application variables are created and managed in a specific application and are only available in that application but can be updated across workflows.

  • Organization variables are created and managed in the organization backend, are cross-application, and can be made available to the entire organization or some applications.

Organization Variables​

Entrance​

Application Admin in the organization can view and maintain all variables. The system displays variables based on rules and only supports the creation of text and number variables.

Create Organization Variables​

To create organization variables, Application Admin can go to [Org Admin] > [Apps] > [Global Variables], select an [Organization], and view variables created in the organization.

Organization variables are default to be available to the entire organization. Application Admin can set them to be available to specific applications and sett if they can be updated in workflows.

When selecting an application, variables created in that application will be displayed. These variables are only available to the current application, and Application Admin can also set if they can be updated in workflows.

When creating text-type variables, selecting [Mask Displayed] will mask the variable when in use. Application Admin can decode and view variables on the variable management page.

When creating number-type variables, the variable value can be modified.

Edit/Delete/Logs​

  • Once a variable is created, the name and type become read-only and cannot be modified, but the variable value and authorization settings can be changed.

  • Application Admin can view operation logs for all variables.

Application Variables​

Entrance​

Application Admin and developers can go to [App Management] > [Global Variables] to add variables, which are only available in the current application.

Create Application Variables​

Set the basic properties of the variable, such as name, type, value, description, and whether it can be updated in workflows.

In addition to managing application variables created in the current application, Application Admin and developers can also view organization variables that have been authorized to this application.

Edit/Delete/Logs​

  • Once a variable is created, the name and type become read-only and cannot be modified, but the variable value and authorization settings can be changed.

  • Application Admin and developers can only view operation logs for variables created in the current application.

How to Use Variables​

Variables can be used in any node in workflows where dynamic values can be selected.

How to Update Variables​

Use the [Update Global Variables] node in the workflow to update variable values.

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